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Researchware, Inc.

Simply Powerful Tools for Qualitative Research

HyperTRANSCRIBE Quick Tour

HyperTRANSCRIBE™ Quick Tour

This Quick Tour briefly shows the major features of HyperTRANSCRIBE. For a more in-depth, step-by-step look at how HyperTRANSCRIBE assists your transcription work, download the free demo version of HyperTRANSCRIBE.

Transcription Window

Most of your work with HyperTRANSCRIBE takes place in the Transcription window. Here you can load media files to play, start, pause, and loop the media while you're typing.

Transcription Window

Every control in this window has a keyboard shortcut to access it, so your hands never need to leave the keyboard. You can assign start and end times for a portion of the file in a single keystroke, and advance in segments of whatever length you're comfortable working with. You can even loop the playback of these segments so provide constant reinforcement while you're typing.

As you go the display at the bottom right of the window keeps track of the current number of characters, words, and paragraphs in your transcription.

When you save your transcription file in between sessions, the program remembers which file it was associated with and where your current selection was, and restores your workspace just as you left it.

Work With Any Popular Audio or Video Format

Using Apple Computer's QuickTime® technology for Mac and Windows, HyperTRANSCRIBE can play nearly any file format you're likely to work with. Here's a summary of some of the most popular audio and video formats you can play in HyperTRANSCRIBE:


Format Description

Win Type

Mac Type


3GPP .3gp 3GPP

Audio Interchange File Format•

.aif or .aiff


MPEG-1 Layer-3



QuickTime Audio



Windows WAVE



Sun AU .au AUFF


DV video stream file .dv DVSF

Video for Windows



Motion Picture Experts Group

.mpg or .mpeg


QuickTime Video




This is only a few of the many formats supported. For a complete list, visit Apple's QuickTime page or see page 9 of the QuickTime Users Guide (PDF file).

Preferences Window - Work the Way You Want To

At the heart of the HyperTRANSCRIBE workflow is the ability to select portions of your media file, playing that segment in a loop until you've transcribed it and then moving on to the next.

During our extensive usability testing we found a number of useful nuances to this workflow that can really make the difference with your productivity. The first tab in the Preferences window lets you fine-tune these features to suit your personal style:


  • Seconds to play when Advancing
    You can determine a fixed length of time that lets you move the current selection forward to the next segment.
  • Seconds to Rewind when Advancing
    When looping a segment it's useful to have a few seconds of overlap from the last segment to help you find your place.
  • Seconds to pause before Looping
    It's easy to lose your place if the loop resumes playing as soon as it reaches the end of the segment, so this option lets you specify a pause between loops.
  • Seconds between start and end of selection
    If you manually set a start time or end time for a selection it's easy to wind up with a segment that's too short to be useful. This option lets you specify the minimum length of a segment when jumping from one to the next.

The second tab in the Preferences window is where you define shortcuts – just type Ctrl-1 through Ctrl-0 (or Cmd-1 through Cmd-0 on Mac) and you can have any text you like automatically inserted into your transcription. This is especially useful for commonly used snippets, such as an interviewer's name, the name of an organization, or anything you like.

HyperTRANSCRIBE Options- Shortcuts Window

To define a shortcut, just click the button that corresponds to the keyboard command you want to use and type or paste your text in there. Shortcuts are stored with the program's preferences so you can use common elements across multiple transcriptions.

Output Formats: Plain Text and RTF

When you're done transcribing you can export your transcription for use in other programs. You can export as plain text to use in any program, or RTF (Rich Text Format) to preserve style information like bold, italics, font size, etc.

Teaching Tools


Do you teach Qualitative methods? HyperRESEARCH™ and HyperTRANSCRIBE™ are excellent learning tools.

Contact us for information and special offers for educators using Researchware software in the classroom!

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